Which technologies to measure the use and occupation of workspaces in real time?

In a fast-changing world, work habits and employee needs are shifting. New ways of working and ecological challenges are all part of the puzzle for companies.

the best way to anticipate tomorrow's needs is to understand today's behaviors

At Wx Solutions, we believe that the best way to anticipate tomorrow's needs is to understand today's behaviors through data.

We implement systems to measure, understand and analyze your workplace and work spaces.

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Wx Solutions transforms the unknown into figures thanks to various real-time analysis devices in order to measure the use of your workspaces as well as the satisfaction of your employees.

This data allows you to integrate the employee experience into your business strategy and be prepared for the future of the workplace.

The Traditional Measurement Solutions

Measuring the occupancy rate of workspaces or counting employees on site is not new in itself. For many years, two common methods have been widely used:

  • The internal survey for qualitative data collection
  • Badges for quantitative data collection
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The internal survey for qualitative data collection

Blind surveys are used to measure key indicators, such as employee well-being and engagement within the organization. They offer the advantage of gathering reliable data at low cost. However, they can be time-consuming to implement and they impact the productivity of employees who have to take time off work to complete the surveys.

Badges for quantitative data collection

Badging systems have been used for years to control access to buildings and to manage the time and presence of employees in the workplace.

The data collected gives an idea of office occupancy, but this traditional technology has drawbacks that will soon make it out of date:
This collection system is not anonymized and does not fit into the RGPD compliance.
This system of gathering data is neither sufficient nor reliable enough to measure the use of space.

Office occupancy vs. space utilization

The notion of "space utilization" covers two different dimensions :

  • How much square footage is being used ?
  • How well, square meters are used ?

This metric, which combines qualitative and quantitative indicators, has become essential to meet the new standards of the workplace :

  • The spread of teleworking
  • multiplication of work locations
  • growing desire for flexibility from the employees
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The technological solutions

A number of technological solutions are available on the market to collect the right data.

IP monitoring

IP monitoring makes it possible to measure the occupancy rate of assigned offices, whether they are closed offices or workstations assigned by name to employees in an open space.

While this technology is relatively accurate, it is expensive to install.
It does not allow for anonymous data collection, which is not well perceived by employees and is contrary to the RGPD.

Beacons or RFid tags

These wireless technologies are versatile and can be used in many different workspaces :

  • dedicated desks
  • flexible desks
  • corporate restaurants
  • collaborative work spaces
  • meeting rooms

Beacons, thanks to the bluetooth technology, will pick up, at regular interval, the signal transmitted by connected devices to the Internet, such as smartphones or tablets, which are nearby.

RFID tags operate roughly the same way, with the exception that they rely on electro-magnetic power and broadcast radio frequencies to a nearby reader.

These technologies are reliable measurement tools and have an affordable installation cost, but data anonymity remains the major drawback of these systems.

Wx offers you innovative, reliable and easily implementable solutions to help you organize and streamline the use of your spaces while respecting the anonymity of each employee.

Efficiently measure the use of your workspaces, in respect of your employees' anonymity.

The best technologies to measure workspaces

For each space, Wx helps you to install reliable and efficient solutions, respectful of the privacy of your workforce, that are easily implemented, at similar costs to beacons and RFID tags.

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The infrared sensors

Infrared sensors can be used to measure both people's desks and closed areas, and in this case, it only provides the information used/unused space.

Accelerometers

Accelerometers are put in the chairs, which allows to know the occupancy rate and the use of unassigned workstations.

Geolocation by Wifi

Wifi works by triangulation and locates devices that have WiFi enabled (like smartphones). They are not as accurate as infrared sensors or accelerometers, but they do give an idea of how many people are in the entire office.

TOF sensors

This component is called "time of flight sensor" or ToF sensor. A standard image sensor behaves like the retina of an eye, it is passive; On the contrary, a ToF sensor is an active component since it measures not the ambient light, but a kind of "echo" of the one it transmits.

The complete device is composed of two elements :

  • the time-of-flight sensor itself
  • an illumination system of the stage.

These two components work together. It is the measurement of how long the light takes to return to the sensor that allows us to determine its distance to objects.

IR bolometer sensors

A bolometer is an elementary detector. Its principle is simple: it transforms the energy of incident electro-magnetic radiation into a heat spot. The ability to perform thermal imaging allows a precise measurement of temperature at a distance.
Thus, the sensors allow the identification and representation of objects or people according to their emitted temperature.

Thanks to all these advanced technologies, datas are collected in real time. Then, they are rendered in dashboards that simplify the reading of your statistics and help you make the right decisions.

Objectively measure occupancy

Wx Solutions sensores & analytics go far beyond simple calculations. Out utilization rate report gives you pragmatic tool to optimize meeting rooms.

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